Privacy Policy

Effective Date: 27 January 2026

This Privacy Policy explains how information is collected, used, and protected when you use this internal mobile application (the “App”).

The App is intended solely for internal operational use by authorized users of a private organization, including internal employees and approved external partners. It is not a public or consumer-facing application.

1. Scope

This Privacy Policy applies only to information collected through the App on Android devices. It does not apply to public websites, consumer applications, or services not explicitly related to this App.

2. Authorized Users

Access to the App is restricted to authorized users only, which may include:

• Internal employees of the organization (using Single Sign-On authentication)
• Approved external partners or suppliers (using email and password authentication)

User access is granted and managed by the organization.

3. Information We Collect

The App collects only the information necessary to support internal business operations and secure access.

3.1 Information You Provide

• Name
• Email address
• User or employee identifier
• Login credentials (email and password, where applicable)
• Work-related or operational data entered within the App

3.2 Information Collected Automatically

• Login timestamps
• App usage logs
• Device information (such as device model and operating system version)
• Crash and diagnostic data

The App does not collect payment information, financial data, advertising identifiers, or personal data unrelated to business use.

4. How We Use Information

Collected information is used only for legitimate internal purposes, including:

• Authenticating and authorizing users
• Providing access to internal features and workflows
• Ensuring application security and preventing unauthorized access
• Monitoring performance and resolving technical issues
• Meeting internal policy and legal obligations

The App is not used for advertising, marketing, or consumer profiling.

5. Data Sharing

We do not sell or rent personal information.

Information may be shared only:

• Within the organization for internal operational purposes
• With authorized service providers supporting the App infrastructure
• When required by law or legal process

All data sharing is subject to appropriate confidentiality and security obligations.

6. Data Retention

Information is retained only for as long as necessary to support operational needs, security requirements, or legal obligations.

When a user account is deactivated or deleted, associated personal data is removed or anonymized in accordance with applicable retention policies, unless retention is required by law.

7. Account Deletion

Users can delete their account and associated personal data directly from within the App.

How to delete your account:

• Open the App and go to the Home screen.
• Switch to the Profile tab.
• Select the Delete Account option.
• Confirm the deletion when prompted.

Once confirmed, the account and associated personal data will be permanently deleted. Certain information may be retained only if required for legal, security, or compliance purposes.

8. Security

Reasonable technical and organizational measures are implemented to protect information against unauthorized access, misuse, or loss. Access to the App is restricted to authorized users only.

While safeguards are in place, no system can be guaranteed to be completely secure.

9. Children’s Privacy

The App is intended strictly for professional and business use. It is not designed for or directed at children, and no information is knowingly collected from individuals under the age of 18.

10. Changes to This Policy

This Privacy Policy may be updated from time to time. Updates will be reflected by revising the effective date at the top of this page. Continued use of the App indicates acceptance of the updated policy.

11. Contact Information

For questions or requests related to this Privacy Policy or data handling practices, please contact the organization’s designated support or IT administrator.